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第一章 格式问题
Time: 45minutes
PART
Functions/Communicative Task
Input
Response
Register
1
e.g. giving instructions, explaining a development, asking for comments, requesting information, agreeing to requests
Rubric only (plus layout of output text type)
Internal communication (medium may be note or message or memo or e-mail) (40-50 words)
Neutral/informal
2
Correspondence: e.g. explaining, apologizing, reassuring, complaining
Report: describing summarizing
Proposal: describing, summarizing, recommending, persuading
One or more pieces of input from: business correspondence (medium may be letter, fax or e-mail), internal communication (medium may be note, memo or e-mail), notice, advert, graphs, charts, etc. (plus layout if output is fax or e-mail)
Business correspondence ( medium may be letter, fax or e-mail ) or short report or proposal (medium may be memo or e-mail ) (120-140 words)
Neutral/formal
Notes: Note writing is very easy. Just write as you speak to another person face to face. You write a note when you want to speak to the person who is now absent. You write it in a very informal style: the language is simple and easy, and only a few sentences are needed.
Write down the date first (sometimes you can even drop this down when it is not important).
Then spell his or her name, usually the first name, since it is very friendly and intimate.
Next begin the message at another line and finish it to the end.
Finally end the note with your name, also first name.
(For further reference, see Student Book Page 78.)
Messages: (For further reference, see Student Book Page 14.)
E-mails: (For further reference, see Student Book Page 37.)
Memos: A few words should be said about the format of memos. Generally they have all the features of letters in format. But they usually have more formalities and features that will make them easy to be recognized and filed. These features are:
A typed or printed heading
Date
File or reference numbers
Reader’s full name
Writer’s full name
Subject line
A distribution list
You may not need to include all of these items in every memo. What features should be included depend on the memo you are writing.
(For further reference, see Student Book Page 109.)
Reports: Directions are available in Student Book. See Page 81-82.
Letters: Directions are available in Student Book. See Page 79-80.
